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Committees

Committees

The purpose of CITE’s committees is to expand the resources to help with CITE’s work. Committees also create a pathway for members to become leaders of the organization and possibly be elected to serve on the Board of Directors. Committees help engage membership and create transparency for the organization’s processes. The CITE Board of Directors oversees all committees. Board members and staff members participate in various committees and task forces throughout the year. Task forces are usually a subset of a committee, created to address one or more programs that CITE has established. Requirements and membership for each committee will be different but there are several policies that apply to all committees and task forces.

All committee and task force work must be driven by CITE’s vision, mission, and core values:

Shaping the Future of Education Through Technology

To lead, develop, and support technologists and education organizations to foster student success.



CONFERENCE

Purpose: The Conference Committee assists in the planning and execution of the organization’s annual conference at the direction of the Director of Education and Events.


Membership(4):
Director of Education & Events (Chair)
Director at Large (1) annual assignment
Members(2)

Term limits: 2-year term limits. Volunteer must step down for a period of one-year after the term has expired.
Special consideration for 2020: to ensure an offset of member volunteers from year to year, one member will be asked to serve only a one-year term.

Meeting Frequency:

January: Registration price, keynote
April: Select sessions
June, July, or August: session updates, special events, solicit raffle donations
September or October: site walk, final details

Required Skill Set:
Able to commit the time: meetings, session reviews, additional tasks.
Must have attended at least 2 conferences (not necessarily consecutive).
Must be a member – not required to be in a leader position but need to have organizational support to serve.
Must demonstrate volunteer experience in our conference.
Adhere to Code of Conduct.

Apply for the Conference Committee - Deadline May 31st


EDUCATION PROGRAMS

Purpose: The Education Programs Committee provides input on CITE education programs including startup, dissolution, curate, budget, help recruit participants.

Membership (5):
Director of Education & Events (chair)
Board of Director Member 
Member – in a lead IT role
Member – IT staff
Member – K-12 staff, non IT if possible


Term limits: 2-year term limits. Volunteer must step down for a period of one-year after the term has expired.
Special consideration for 2020: to ensure an offset of member volunteers from year to year, one member will be asked to serve only a one-year term.

Meeting Frequency: 4 meetings per year, quarterly.

Required Skill Set:Must display interest in our educational programs, help set vision, understand the relevant topics for training needed. Agrees to Code of Conduct.

The Education Committee has one Task Force:
AWS Study Group

Apply for the Education Programs Committee - Deadline May 31st


RESOURCE PROGRAMS
Purpose: The Resource Programs Committee provides feedback on current programs and presents ideas and does research for additional programs. Members will be responsible for getting feedback from regional groups and other member groups on any resource program. Make recommendations to program revisions, RFP work, interviews, recommend selections. Attend special events, such as road shows as available, help guide support topics for webinars and conference sessions

Membership(4):
Resource Programs Specialist (Chair)
Board of Director Member
Member (2)

Term limits: 2-year term limits. Volunteer must step down for a period of one-year after the term has expired.
Special consideration for 2020: to ensure an offset of member volunteers from year to year, one member will be asked to serve only a one-year term.

Meeting Frequency: Meets at least three (3) times per year.

Required Skill Set: Demonstrated experience with one or more of CITE’s resource programs. Desire to serve and agrees to the Code of Conduct.

Apply for the Resource Programs Committee - Deadline May 31st

MEMBER ENGAGEMENT

Purpose: The Member Engagement Committee advises on the value of membership, benefits, vet and presents new ideas for members, ideas to promote membership, finding partners, make recommendations to other committees, receive ideas and make recommendations for regional groups, four members are also required to serve as the CITE Awards task force to review and rate nominations that then are sent to the BOD for decision.

Membership:
Community Engagement & Publications Specialist (Chair)
Membership and Event Coordinator
Board of Director Member (1)
Members (3):
Active member of a regional group in the northern region
Active member of a regional group in the central region
Active member of a regional group in the southern region

Term limits: 1-year term limits with an option to continue for another 2 years. Volunteer must step down for a period of one-year after the term has expired.

Meeting Frequency: Meets at least three (3) times per year.

Required Skill Set: Demonstrated understanding of multiple social media platforms, desire to serve, and agrees to Code of Conduct. Membership and experience in other nonprofit associations or trade associations are a plus.

The Member Engagement Committee has two Task Forces:
Awards Task Force
Technology Task Force

Apply for the Member Engagement Committee - Deadline May 31st


ADVOCACY

Purpose: The Advocacy Committee works with the organization’s lobby team, Capitol Advisors Group (CAG) throughout the year on various tasks including reviewing proposed legislation, providing data and information to CAG and to legislators, and collaborating with other organizations. Committee members may also participate in CITE’s “Lobby Day” where face to face meetings are scheduled with legislators. While the Advocacy Committee does not have member seats, a Task Force may be assembled for specific tasks and for other political meetings which would include members.

Membership (5):

Executive Director (Chair)
Director of Education & Events
Current Board President
Board of Director Members (2) – whenever possible, the two Director members should be from different types of organizations and/or geographical areas, such as small/large/COE or North, Central, South.

Task Force: Other BOD members and members would serve specific tasks as needed for certain issues. All members must have an understanding of advocacy issues, the committee does Term limits: Two year terms, one year term for first year for one member to create overlap.

Term limits: 2-year term limits for Board of Director members. Terms may be repeated if approved by majority vote of the CITE Board of Directors.

Meeting Frequency: Meets every other month, January-October. No meetings November or December. Other meetings may be required as issues arise.

Required Skill Set: Ability to articulate issues, requests, and information in a professional manner regarding technology in California schools.
 


TASK FORCES

Task Forces are temporary committees set up to complete a specific ad targeted purpose. Task Forces are setup as subsidiaries of permanent committees. Task Force members do not have to be members of the overseeing committee, but the chair of the committee is responsible for ensure the task force completes its work.

AWS STUDY GROUP

Purpose: Provide CITE members with the resources found at one or more of AWS’ conferences and events. These conferences and events are held all around the country and very few CITE members can attend. By creating a task force and a budget, CITE can help a few members attend. Those who attend are then required to create at least one artifact that could be used by all CITE members. This may be a video that describes how to setup an AWS product, instructions on the use of an AWS product, or other artifact. The individuals participating are selected through an open call to members.

Committee: Education Programs

TECHNOLOGY

Purpose:The Technology Task Force will be utilized throughout the year when a specific technology-based issue arises. This may be a community-wide issue or an internal issue for CITE.

Committee: Member Engagement

ADVOCACY

Purpose: The Advocacy task force will be convened as needed. Projects may include participating in CITE’s annual lobby day, testify in hearings in Sacramento, Call To Action campaigns, and participation at the national level.

Committee: Advocacy


AWARDS

Purpose:CITE’s awards program congratulates and celebrates CITE members, partners, and others for the work they do and the accomplishments they’ve made to the education community. Awards are given annually according to the awards calendar approved by the CITE Board of Directors. Some awards may not be given if a suitable winner is not found.

Committee: Member Engagement